HGV ATF Software · UK
HGV ATF Management Software for Authorised Testing Facilities
Standard garage software is not built for ATF operations. Garagess handles variable-length HGV test slots, fleet operator accounts, DVSA inspection records, and trade invoicing — in one system designed for the way ATFs actually work.
Why ATF operations are different
An ATF is not a bigger car garage
Running an HGV Authorised Testing Facility is a fundamentally different operation to a standard workshop. The vehicles are larger, the appointments run two to three hours or more, the customers are predominantly trade — haulage companies, fleet operators, owner-drivers — and the DVSA requirements around record-keeping are more demanding.
Generic garage software built around a 45-minute car MOT and a retail customer paying on the day falls apart when it meets ATF reality. Scheduling assumes fixed short slots. Invoicing assumes one payer per job. Customer records assume a single vehicle per visit. None of those assumptions hold for an ATF.
The same ATF workflow holds whether you run a single testing facility or a multi-site group operating several ATFs and workshops together.
- Variable-length HGV test slots
- Rigid and articulated vehicle support
- Fleet operator and trade accounts
- Multi-vehicle records per operator
- DVSA-ready digital inspection records
- Trade account invoicing
- Online booking for HGV customers
- Test due reminders to fleet managers
Key features for ATF operators
Built for the HGV testing workflow
Trade and fleet customers
Managing fleet operators, not one-off retail customers
ATF stations deal overwhelmingly with trade customers who send vehicles in throughout the year. A haulage company running eight trucks through your facility expects their ATF to know their vehicles. When they book the ninth test, their registration, make, model, and previous test history should already be there — not re-entered from scratch.
Fleet operators also expect account-based invoicing rather than per-vehicle payment on collection. Garagess links all vehicles under a single operator account, with job records, inspection outcomes, and invoicing all connected. You can see everything that operator has put through your facility without hunting across separate records.
A double-booked HGV slot with a fleet operator who has driven forty miles for a test time is a serious problem. The scheduling system needs to show tester availability — not just bay availability — and handle the variable slot durations that HGV testing actually requires.
Real ATF customer
Used by H. Gittins Transport HGV ATF
H. Gittins Transport is one of the first HGV Authorised Testing Facilities running on Garagess. Their ATF operation handles multi-vehicle fleet accounts, HGV test scheduling across different vehicle types, digital inspection records, and trade invoicing — all within Garagess.
If you want to see how the system works for an ATF in practice, we can walk you through the features that matter most for your operation.
FAQ
Common questions about HGV ATF software
- What is HGV ATF management software?
- HGV ATF management software is a system built around the operational requirements of an Authorised Testing Facility — handling variable-length HGV and PSV test slots, trade and fleet customer accounts, DVSA-compliant inspection records, and invoicing for commercial operators. It is distinct from standard garage software, which is designed around shorter car MOT slots and retail customers.
- What is an ATF (Authorised Testing Facility)?
- An ATF is a site authorised by DVSA to conduct annual roadworthiness tests for heavy goods vehicles (HGVs) and public service vehicles (PSVs). Testing is carried out by a DVSA Vehicle Standards Assessor on site. ATF operators must maintain accurate records of every test and meet DVSA requirements for site facilities and record-keeping.
- How does Garagess handle HGV test slot scheduling?
- HGV MOTs take significantly longer than car MOTs — often two to three hours for a rigid vehicle. Garagess scheduling handles variable slot lengths rather than a fixed grid, so you can block the correct time for each vehicle type without the risk of double-booking. It also tracks tester availability separately from bay availability, which matters at ATF sites where testing is carried out by a designated assessor.
- Can Garagess manage fleet and trade customer accounts?
- Yes. Garagess maintains a complete vehicle record for each trade customer — registration, make, model, test history, and previous defects. For operators with multiple vehicles, all vehicle records are linked under one account. This means the ninth HGV booked in for test does not require the operator to re-enter vehicle details from scratch.
- Does Garagess help with DVSA compliance at an ATF?
- Garagess keeps a timestamped digital record of every HGV inspection — pass, fail, advisories, and defects found — linked to the vehicle, the operator account, and the test date. When DVSA visit, that audit trail is retrievable immediately. This does not replace the obligation to record test results in the official DVSA system, but it gives you the internal documentation inspectors also require.
- Is Garagess used by a real HGV ATF?
- Yes. H. Gittins Transport, an HGV Authorised Testing Facility, is one of the first ATF customers on Garagess. The system manages their fleet customer records, HGV test scheduling, inspection records, and trade account invoicing.
See Garagess working for an HGV ATF
Book a demo and see how HGV slot scheduling, fleet account management, and DVSA inspection records work in one system built for Authorised Testing Facilities.
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